Keeping Your Campus Running Smoothly with Eaco
Imagine this: A leaking pipe in the cafeteria, a broken air conditioner in the library, and many more problems—all before the first bell rings.
School facility maintenance can feel like an endless game of whack-a-mole. But it doesn’t have to be this way. With the right system in place, schools can run like well-oiled machines, and that’s where Eaco’s Facility Management Software comes in.
The Challenge of School Facility Maintenance
Facilities teams are often stretched thin, juggling unexpected repairs, budget constraints, and strict compliance requirements. Without a clear plan, minor issues quickly snowball into expensive emergencies.
What’s the real problem? Many schools still rely on outdated, disconnected systems, forcing managers to track work orders across sticky notes, emails, and spreadsheets. This inefficiency can disrupt daily operations, increase costs, and make maintenance a reactive scramble rather than a proactive strategy.
Your Essential School Facility Maintenance Schedule
A well-maintained school isn’t just about fixing things when they break—it’s about preventing problems before they happen. Here’s a detailed checklist to keep your campus in top shape:
Daily Maintenance Tasks
Walk through classrooms, hallways, and common areas to spot cleanliness or safety hazards
Check restrooms for cleanliness, supplies, and plumbing issues
Empty trash and recycling bins
Ensure all doors and windows are secure
Inspect HVAC systems for proper function
Test emergency lighting and fire exits
Weekly Maintenance Tasks
Inspect playgrounds and sports facilities for damage or hazards
Test electrical systems (lights, outlets, switches)
Refill first aid kits and check safety supplies
Address minor plumbing issues before they escalate
Deep clean high-traffic areas (floors, desks, door handles)
Inspect exterior pathways for cracks or obstructions
Monthly Maintenance Tasks
Change HVAC filters and check system performance
Test fire alarms, smoke detectors, and sprinkler systems
Inspect walls, roofs, and drainage systems for damage
Review security systems (cameras, alarms, entry access)
Conduct vehicle inspections for school buses
Deep clean cafeteria equipment and storage areas
Quarterly Maintenance Tasks
Schedule pest control inspections and treatments
Deep clean carpets, windows, and ventilation systems
Inspect gymnasium equipment and safety padding
Check for water leaks, mold, or structural damage
Review and update energy efficiency measures
Annual Maintenance Tasks
Conduct a complete building and safety audit
Service HVAC, boilers, and plumbing infrastructure
Resurface playgrounds, courts, and sports fields
Inspect and repaint interior/exterior areas as needed
Review emergency preparedness plans and conduct drills
Ensure compliance with fire codes and safety regulations
A Smarter Way to Manage School Facilities Maintenance
Schools deserve better than outdated workflows. They need a system that streamlines everything—from tracking maintenance requests to scheduling preventative servicing—all in one place.
Here’s how Eaco makes school maintenance effortless:
One Dashboard, Zero Headaches – Get a real-time view of all maintenance requests, asset health, and contractor progress. No more lost work orders or miscommunications—just a clear, organized system that keeps things moving.
Automated Scheduling = Fewer Emergencies – Stay ahead of breakdowns with preventative maintenance schedules that reduce costly, last-minute repairs. Regular servicing of HVAC, electrical systems, and plumbing ensures a smooth learning environment year-round.
Instant Reporting for Compliance & Budgets – Need to show maintenance records for an audit? Need a budget breakdown for board approval? Eaco generates instant reports, so you’re always prepared.
Built for Schools, Not Just Buildings – Unlike generic facility management tools, Eaco adapts to school-specific needs, covering everything from classrooms and gymnasiums to cafeterias and IT infrastructure.
Faster Repairs = Happier Staff & Students – When maintenance is delayed, it disrupts the learning environment. With Eaco, staff can submit requests instantly, and managers can assign jobs in seconds, ensuring faster resolutions.
Final Thoughts
No more last-minute scrambling. No more expensive emergency repairs. No more wasted time tracking down maintenance requests.
With Eaco’s Facility Management Software, schools can focus on education while maintenance runs seamlessly in the background—efficiently, effectively, and effortlessly.
Let’s make it happen—Request a demo today!